Eight Reasons for Considering an Outside AV Provider

Though using an in-house AV equipment in hotel may seem very quick and easy way out for any professional meeting planners. However, if you use any outside AV provider, then there can be plenty of saving on cost and also expect great service.

Following are 8 reasons for considering an outside AV provider to conduct your next corporate event. Just visit website of any AV provider to know more details.

  1. Because you can!

For conducting your event, in-house supplier may not be the only option. Most venues will make commission while booking AV services and hence you are free to hire outside AV providers.

A venue may not prevent you to bring your own AV rental company, where negotiating any difficult clauses of the contract will be easier to do. It will always be a good idea if you bring any outside quotes for your negotiations to reduce even in-house costs.

  1. Latest equipment and technology are available

Any outside AV rental companies regularly purchase new equipment to meet the need of their varied clients and phase out their older or worn-out equipment.

So, you can always expect to get the latest type of AV equipment to conduct your event.

  1. Onsite technicians will be dedicated for your event

In hotels mostly in-house AV companies will take the responsibility to conduct the event in their venue. However, if you need to conduct multiple events then an outside AV company can provide you dedicated technician for each event.

  1. Experience coordinating with multiple events

An outside AV company has greater exposure of providing service in nationwide events as compared to any in-house AV provider.

You can certainly benefit from their experience and ensure that your total planning for conducting the meeting can be a very smoothly managed.

  1. Easy to manage any last-minute additions

Sometimes last-minute additions become necessary. Any in-house providers will offer only what is available onsite. For your specific needs you may need to search for any other source.

However outside provider always has numerous warehouses all across the country, hence can accommodate easily any last-minute request.

  1. More equipment and service options

Outside AV company can provide you many more options than in-house AV equipment provider. This will give you more flexibility to select different price options to stay within the budget.

Besides, with equipment rentals variety available nationwide, you are sure to meet your exact need to fit as per your event.

  1. No hidden charges after the event

You will never get any surprise with extra billing after the event, if your tie-up is with the outside AV provider. In-house providers may charge you extra for more technician hours without informing you.

However, outside AV provider will always seek your approval for any changes and hence there will be no surprise.

  1. Nationwide pricing is consistent

AV costs for in-house, may vary from location to location. In case, your events are in number of cities then you can save some money by hiring any outside AV company as they provide consistency on-site with flat-rate pricing for every venue wherever you may conduct your events.